Immigration Administrator (AI)

Location: Palo Alto, United States; in-office attendance required at least three times a week

Company

hirify.global is an AI lab developing causal, multimodal general world models that learn to predict and interact with the world over long horizons, with applications across robotics, science, healthcare, education, gaming, and defense.

What you will do

• Administer employment-based immigration cases, including document collection, case tracking, renewals, and critical timelines.
• Coordinate with Global Immigration, HR, Legal, employees, managers, candidates, and outside immigration counsel.
• Communicate case status, milestones, required documentation, risks, and next steps to employees and managers.
• Track visa expirations, work authorization dates, case milestones, and other time-sensitive requirements.
• Maintain accurate immigration data, dashboards, and reporting on case volumes, statuses, trends, and upcoming actions.
• Identify opportunities to improve efficiency, reporting, communications, and tracking through AI and automation.

Requirements

• 2+ years of relevant experience in immigration administration, global mobility, or People Operations with direct responsibility for immigration cases.
• Familiarity with employment-based visa and permanent residency processes, including document collection, case tracking, and renewal timelines.
• Strong organization and attention to detail, with the ability to manage multiple cases and deadlines.
• Experience coordinating with employees, candidates, outside immigration counsel, and internal stakeholders.
• Clear, empathetic communication skills and sound judgment when escalating questions, delays, or risks.
• Experience handling confidential personal information and using HR systems, spreadsheets, and case management tools.

Culture & Benefits

• Contract position.
• Work collaboratively in the office at least three days per week.
• Support employees through immigration processes with a responsive, high-touch experience.
• Work alongside a research team with experience from DeepMind, Tesla, Waymo, Meta, Apple, and Wayve.