Office Travel Coordinator

Location: Los Angeles, California, United States; in-person work is required on business days from 8am to 5pm

Base salary: $75,000–$85,000 USD per year

Company

hirify.global provides performance advertising technology that helps businesses grow through measurable advertising outcomes at scale.

What you will do

• Manage daily operations for the Los Angeles office and provide onsite support for offices in New York, Chicago, Atlanta, Boston, São Paulo, and Mexico City.
• Welcome employees, clients, and visitors and serve as the primary onsite point of contact.
• Coordinate employee travel across the Americas and LATAM, including travel budgets, booking enablement, travel calendars, policy compliance, transportation invoices, and expense reconciliation.
• Manage office supplies, kitchen inventory, catering, janitorial coordination, building services, maintenance, security, visitor registration, and guest access.
• Administer office budgets, purchase orders, invoices, payment tracking, expense allocation, reconciliations, and commuter stipend programs with Finance.
• Organize office events and ad hoc projects, including catered lunches, happy hours, manager offsites, DEI initiatives, and seasonal celebrations.

Requirements

• At least 2 years of experience in office coordination, administrative support, or a similar fast-paced operational role.
• Experience building collaborative relationships across departments such as Finance, Human Resources, and executive teams.
• Experience sourcing and negotiating with vendors and managing a high volume of requests while maintaining attention to detail.
• Proactive, service-oriented, flexible, and comfortable making decisions independently in a fast-changing environment.
• Comfort using AI tools to improve work efficiency; prior experience is not required.
• Ability to lift and move office supplies or deliveries weighing up to 20 lbs and work onsite during business hours.

Nice to have

• Experience in a fast-paced technology or startup environment.
• Experience managing purchase orders, invoices, and payment tracking with Finance or Accounts Payable.

Culture & Benefits

• Inclusive, collaborative workplace focused on employee growth, learning, and well-being.
• Health, dental, and vision insurance with 401(k) matching.
• Fully stocked kitchen and parking.
• Flexible PTO, paid parental leave, discretionary bonus, and equity may be included in the compensation package.