WtX Support Specialist (Business Coordination & Communication Focus)

Location: 59 Davis Dr, Pascoag, Rhode Island, USA

Company

hirify.global delivers engineering, procurement, construction, renewable gas, and energy-from-waste plant solutions, supported by manufacturing, research and development, and service capabilities.

What you will do

• Coordinate domestic and international travel, including flights, hotels, rental vehicles, ground transportation, itineraries, approvals, changes, cancellations, and travel documentation.
• Plan and deliver internal and external meetings, workshops, training sessions, customer events, employee activities, and company celebrations.
• Coordinate venues, catering, accommodation, transportation, meeting technology, materials, attendee communications, and post-event administration.
• Support internal and external communications, including announcements, leadership updates, company-wide emails, Teams posts, newsletters, and LinkedIn content.
• Coordinate recurring management meetings and business reviews by preparing agendas, invitations, minutes, presentations, reports, KPIs, and supporting materials.
• Track decisions, action items, owners, deadlines, document versions, and quote-status information across stakeholders.

Requirements

• Associate's degree in business administration, communications, hospitality, event management, office administration, or a related field; equivalent experience may be considered.
• At least 3 years of experience in administrative support, travel coordination, event coordination, communications, office management, or a comparable business support role.
• Experience coordinating complex domestic and international travel, meetings, or events involving multiple stakeholders.
• Strong written communication, document preparation, organization, follow-up, interpersonal, and problem-solving skills.
• Experience working across functions, locations, and management levels in a matrix organization.
• Fluent English required; advanced proficiency in Microsoft 365, especially Outlook, Teams, Word, PowerPoint, and Excel.

Nice to have

• Experience in a corporate, technical service, or construction environment.
• Experience with ERP or field service management tools.
• Additional language skills.

Culture & Benefits

• Team-oriented working environment in an international company.
• Personal development opportunities through Inova Academy.
• Exposure to multiple technical disciplines.
• Employment conditions, modern infrastructure, and an accessible workplace with transport links.
• Office-based environment with typical office equipment and moderate noise levels; occasional lifting of up to 10 pounds may be required.