Senior Executive Administrative Assistant (Financial Services)

Location: Hybrid office environment in Philadelphia, Pennsylvania; three days in the office per week. Applicants must be legally authorized to work in the United States without immigration sponsorship. Relocation assistance is not provided.

Salary: $75,000–$90,000 annually, plus potential annual bonus.

Company

hirify.global is a financial services company providing insurance, retirement, investment, savings, and employee benefit solutions.

What you will do

• Support senior executives with confidential correspondence, reports, meeting notices, presentations, and other business documents.
• Compile information and prepare complex one-time reports, summaries, and responses for varied audiences.
• Coordinate communication between company officers, executives, employees, clients, and external parties.
• Manage executive calendars, schedule meetings, arrange travel, and screen non-routine calls.
• Resolve complex inquiries, set priorities independently, and maintain highly confidential files.
• Manage data privacy risks and support compliance with policies for processing sensitive information.

Requirements

• At least five years of high-level administrative experience with strong discretion and technical skills.
• High school education or equivalent.
• Excellent verbal and written communication, time management, prioritization, and analytical skills.
• Advanced knowledge of organizational structures and divisional operations.
• Legal authorization to work in the United States without immigration sponsorship is required.
• Availability to work three days per week in the Philadelphia office is required.

Nice to have

• Associate’s degree.
• Experience supervising, training, or reviewing other administrative assistants.

Culture & Benefits

• Hybrid work environment with three office days per week.
• Annual bonus eligibility based on the company bonus plan and individual performance.
• Pension plan, 401(k) match, employee stock purchase plan, and tuition reimbursement.
• Medical, dental, vision, disability, and employee assistance benefits.
• Paid time off, paid holidays, parental leave, adoption assistance, and backup care.
• Career development, wellness programs, employee resource groups, and inclusion initiatives.