5 дней назад
Senior Office Administrator
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Senior Office Administrator (Office Operations and Executive Support): Coordinating office administration, facilities, management support, travel, events, vendors, and business documentation with an accent on operational efficiency, stakeholder engagement, and administrative compliance. Focus on managing complex travel and event logistics, supporting senior leaders, maintaining accurate records, and improving administrative processes.
Location: Sepang, Selangor, Malaysia
Company
is part of Smiths Group, a global engineering organization providing mission-critical security, industrial, aerospace, and flow-control solutions through businesses including John Crane.
What you will do
- Manage day-to-day office administration, facilities, equipment, supplies, assets, and administrative procurement.
- Provide executive and administrative support to management and business leaders, including calendar, meeting, correspondence, report, presentation, and minutes coordination.
- Manage domestic and international travel, including flights, accommodation, transportation, visa applications, budgets, and policy compliance.
- Coordinate company events, leadership visits, customer engagements, meetings, venues, catering, communications, and event documentation.
- Manage suppliers, service providers, contractors, quotations, purchase requests, contracts, invoices, and service performance.
- Maintain confidential records and filing systems while supporting audits, governance, regulatory compliance, and continuous improvement.
Requirements
- Bachelor’s degree in business administration, management, or a related field.
- At least 5 years of experience in office administration, executive support, or office management.
- Experience with travel management, event coordination, vendor management, and support for senior management.
- Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook.
- Strong organizational, planning, communication, problem-solving, multitasking, and attention-to-detail skills.
- Ability to handle confidential information professionally, work independently, and manage multiple priorities in a fast-paced environment.
Culture & Benefits
- Permanent, full-time employment.
- Inclusive workplace supported by employee resource groups, including Veterans, Pride Network, Black Employee Network, Women@Work Network, and Neurodiversity.
- Recognition through the annual Smiths Excellence Awards and Smiths Day celebration.
- Competitive compensation and benefits.
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