Property Administrator II

Location: On-site in the Miami Lakes, Florida office five days per week, Monday through Friday. Remote and hybrid work arrangements are not available.

Salary: USD 80,000–90,000 yearly

Company

hirify.global is an award-winning personal injury law firm focused on exceptional legal representation and client service.

What you will do

• Oversee commercial building operations, including HVAC, elevators, fire and life-safety systems, security, access controls, inspections, repairs, and preventive maintenance.
• Manage vendors from service requests through project completion and payment, monitoring quality, timelines, documentation, and costs.
• Serve as the primary contact for tenant operational needs, coordinating maintenance requests, move-ins, move-outs, walkthroughs, access, billing preparation, and issue resolution.
• Support property financial administration, including operating budgets, expense tracking, forecasting, tenant billing, collections, CAM reconciliations, vendor payments, and security deposit adjustments.
• Maintain compliance documentation, coordinate audits, monitor certificates and regulatory requirements, and prepare property performance updates.
• Improve operational processes, delegate responsibilities, mentor support staff, coordinate property tours, and support occupancy and revenue goals.

Requirements

• At least 3 years of experience in commercial property management, property administration, building operations, or facilities management.
• Hands-on experience coordinating building operations, maintenance, vendors, tenant requests, inspections, and preventive maintenance.
• Experience with operating expenses, billing, collections, budgets, or financial reporting.
• Strong Microsoft Excel, organization, communication, problem-solving, and follow-through skills.
• Ability to manage multiple priorities and deadlines independently.
• Must be able and willing to work on-site five days per week in Miami Lakes, Florida. Must be authorized to work in the United States.

Nice to have

• Experience with Yardi or a comparable property management system.
• Commercial office or multi-tenant property experience.
• Experience with CAM reconciliations and property operating budgets.
• Experience supervising or mentoring administrative or maintenance support staff.
• Knowledge of building safety, regulatory, and compliance requirements.

Culture & Benefits

• Collaborative, innovative, and high-accountability work environment.
• Emphasis on integrity, accountability, leadership, loyalty, and service.
• Opportunity to contribute to client service and the continued growth of the firm.
• Equal opportunity workplace committed to supporting diverse perspectives.