Administrative Support Specialist (Biotech)

Location: Sunnyvale, California, United States; onsite

Salary: $65,000–$90,000 annually, plus eligibility for bonus or incentive pay.

Company

Cepheid is a hirify.global operating company that develops fast, accurate molecular diagnostic systems and tests for healthcare and life sciences.

What you will do

• Coordinate daily office operations, workplace services, facilities activities, seating, badge administration, mail, shipping, receiving, supplies, equipment, and common areas.
• Support the CEP President and L1 team, Human Resources, and Finance teams.
• Organize onsite meetings, training sessions, employee events, and team gatherings, including room bookings, catering, audiovisual setup, vendors, and logistics.
• Process purchase orders, invoices, and expense submissions according to company procedures.
• Maintain office records, vendor documentation, workplace procedures, project timelines, action items, and deliverables.

Requirements

• High school diploma and 3+ years of relevant experience, or an Associate's degree and 2+ years of related experience.
• Proficiency with Microsoft Outlook, Word, Excel, PowerPoint, and Teams.
• Experience coordinating meetings, events, workplace services, vendor relationships, documentation, records, and administrative operations.
• Ability to manage multiple priorities, handle confidential information, and support employees, leaders, vendors, and external partners with minimal supervision.
• Ability to work onsite in Sunnyvale, California.

Nice to have

• Experience supporting office operations in a corporate or manufacturing environment.
• Familiarity with facilities management, workplace services, invoice processing, and vendor coordination.
• Experience planning employee engagement activities, onsite events, or workplace programs.

Culture & Benefits

• Paid time off and medical, dental, and vision insurance for eligible employees.
• 401(k) benefits for eligible employees.
• Supportive environment focused on career growth, development, belonging, and continuous improvement.
• Work in a life sciences and diagnostics organization focused on improving healthcare.