Administrative Specialist - Molecular and Cellular Oncology

Location: Boston, Massachusetts, United States; 100% onsite

Salary: $56,310–$69,930 per year

Company

Cancer research and patient care institute focused on advancing treatment, educating physician-researchers, and providing comprehensive care.

What you will do

• Provide administrative support to directors, department managers, clinicians, faculty, and professional teams.
• Manage calendars, meetings, office supplies, mail, maintenance work orders, and departmental schedules.
• Prepare correspondence, recommendations, spreadsheets, presentations, reports, and other documents.
• Process financial activities including purchasing-card reconciliation, expense reports, vendor payments, invoices, and supply orders.
• Coordinate travel, patient and clinical scheduling support, communications, data entry, and visitor or collaborator interactions.
• Identify workflow needs, escalate issues, support onboarding, and maintain confidentiality around sensitive information.

Requirements

• High school diploma required; a bachelor's degree is preferred.
• Three years of relevant experience; office, healthcare, research laboratory, or academic department experience is preferred.
• Strong written and oral communication, organization, multitasking, prioritization, and follow-through skills.
• Proficiency with Microsoft Office Suite, Google Suite, Zoom, Adobe, and other computer and communication technologies.
• Professional customer service skills with the ability to interact with peers, leadership, patients, and external contacts.
• Ability to solve problems with minimal guidance, maintain discretion, and protect confidential information.

Culture & Benefits

• Work in an inclusive, diverse, and equitable healthcare and research environment.
• Support a mission focused on reducing the burden of cancer and related diseases.
• Collaborate with Harvard Medical School-affiliated hospitals and external research and clinical partners.
• Interact with patients, families, staff, clinicians, faculty, and visiting collaborators.