Management Coordinator (Legal Operations)

Location: Hybrid role requiring onsite work four days per week at the Westport, CT campus, with occasional travel to the New York City office.

Wage range: $125,000–$200,000, inclusive of base salary and discretionary target bonus. Expected base salary is 80%–90% of the wage range.

Company

hirify.global Associates is an asset management firm serving global institutional investors through research-driven investment processes and technology-enabled analysis.

What you will do

• Provide autonomous executive support to two senior Legal and Regulatory Group leaders through calendar, meeting, travel, and engagement coordination.
• Act as the first point of contact, prioritizing requests and tracking commitments across both leaders’ responsibilities.
• Administer e-billing and matter management systems, maintaining accurate matter, timekeeper, vendor, and outside counsel records.
• Review outside counsel invoices for billing guideline compliance, route approvals, track accruals, and compile spend reports.
• Identify and escalate billing discrepancies, support invoice issue resolution, and assist with vendor management and process improvement projects.

Requirements

• 3–5 years of experience in administrative support, executive support, or legal operations.
• Experience with e-billing, matter management, or legal invoicing processes, or the aptitude and willingness to learn these systems.
• Strong financial and analytical attention to detail, including invoice review, spend tracking, and numerical data analysis.
• Professional written and oral communication skills, with discretion when working with senior leaders and outside counsel.
• Ability to anticipate needs, solve problems independently, and adapt to shifting priorities.
• Proficiency with Microsoft Outlook, Word, and Excel.

Nice to have

• Experience in an in-house legal department, law firm, or professional services environment.
• Familiarity with Brightflag, Legal Tracker, or similar e-billing and matter management platforms.

Culture & Benefits

• Culture centered on excellence, transparency, rigorous inquiry, and continuous improvement.
• Opportunities for professional development and personal growth through direct feedback and performance examination.
• Competitive benefits package designed to support employees’ careers and personal lives.
• Equal opportunity employment environment.
• Immigration sponsorship is not provided for this position.