M&E; Event Coordinator (Event Management)

Location: Hybrid role based at the Brussels office, with remote work opportunities; events may take place in Belgium and abroad.

Company

Global engagement and marketing agency delivering live and virtual events, strategic and digital communications, and consulting and community solutions for brands, associations, and not-for-profit organisations.

What you will do

• Coordinate small and medium-sized corporate events, conferences, meetings, incentives, and brand experiences from briefing through post-event wrap-up.
• Manage event timelines, logistics, venues, hotels, caterers, transportation, suppliers, and onsite delivery teams.
• Build registration websites and forms, configure attendee journeys, manage databases, produce reports, and coordinate badges, session enrolment, check-in, event apps, and virtual platforms.
• Manage client communication, project meetings, presentations, status updates, stakeholder relationships, and customer satisfaction debriefs.
• Track budgets, costs, invoices, purchase orders, reconciliations, and final project reporting.
• Ensure compliance with GDPR, sustainability, health and safety, cybersecurity, procurement, and organisational policies; use AI and operational tools to improve delivery efficiency.

Requirements

• 3–5 years of experience in event management, corporate events, conferences, meetings, or a related field.
• Eligible to work in the EU.
• Experience managing multiple projects, clients, suppliers, budgets, and onsite event delivery.
• Strong knowledge of Microsoft Office and experience with Cvent or a comparable registration and event management platform.
• Excellent organisational, planning, communication, relationship-building, and problem-solving skills, with a hands-on and customer-focused approach.
• Fluent English and professional proficiency in either French or Dutch required. Willingness and accreditation to travel outside the EU are required.

Nice to have

• Experience working in an agency environment.
• Additional European languages.
• Experience with project management, budget tracking, digital event solutions, and event technology.

Culture & Benefits

• Work on high-profile national and international events for a diverse portfolio of clients and industries.
• Dynamic, entrepreneurial, collaborative, open, and supportive working environment.
• Professional development and growth opportunities.
• Full-time schedule of 40 hours per week with 12 recuperation days per year and benefits.
• Flexible hybrid work model combining Brussels office collaboration with remote work opportunities.