Floating Practice Assistant

Location: Tampa, Florida; assignments may require onsite work at specific offices or remote work, with frequent travel including international travel and work across different time zones.

Company

hirify.global is a large labor and employment law firm representing management across offices in the United States, Europe, Canada, and Mexico.

What you will do

• Provide temporary secretarial and administrative support to attorneys, paralegals, and practice assistants across multiple offices.
• Support new office openings, attorney onboarding, file transfers, conflict checks, matter openings, and client-file organization.
• Prepare and proofread correspondence, memoranda, complex legal documents, revisions, redlines, and e-filings.
• Manage attorney calendars, files, mail, time entries, billing requests, travel arrangements, meetings, and client communications.
• Train and mentor incoming office staff on firm systems, procedures, resources, and administrative processes.
• Assist with firmwide initiatives, emergency-notification software, workflow coordination, software pilots, and special projects.

Requirements

• 10+ years of experience as a practice assistant or legal secretary.
• Knowledge of legal terminology, legal documents, legal processes, and firm administrative procedures.
• Ability to work independently, manage multiple assignments, and support different offices simultaneously.
• Ability to travel on short notice, sometimes for consecutive weeks, including travel to foreign countries.
• Willingness to work or travel overtime and adjust hours to support offices in different time zones.
• Strong proficiency with Microsoft Office, document management, time entry, e-filing, and database software, plus typing speed of at least 70 words per minute.

Culture & Benefits

• Paid time off, paid sick leave, paid holidays, and paid parental leave.
• 401(k) matching and profit sharing.
• Health, life, dental, and vision insurance, plus HSA/FSA options.
• Tuition reimbursement and an Employee Assistance Program.
• Regular predictable attendance and a role combining office-based and remote assignments.