Legal Support Specialist

Location: San Diego, California, United States; required hybrid schedule with flexibility to work overtime as business needs require.

Salary: $55,000–$65,000 per year.

Company

Law firm providing legal services across multiple practice areas.

What you will do

• Prepare, revise, format, proofread, and quality-check legal documents, correspondence, reports, presentations, forms, exhibits, and briefs.
• Compile, organize, index, maintain, and quality-check electronic and physical case and transaction files.
• Support document production, electronic filings, witness interviews, depositions, and preparation of legal binders.
• Track calendars, filing deadlines, court dates, meetings, transactions, and compliance requirements.
• Prepare expense reports, check requests, engagement letters, new business memoranda, prebills, and billing records.
• Coordinate mailings, deliveries, travel, meetings, interviews, depositions, and communication with attorneys, clients, courts, and business partners.

Requirements

• Bachelor’s degree required.
• One or more years of relevant administrative or legal support experience preferred; experience supporting attorneys or paralegals is highly preferred.
• Strong proficiency in Microsoft Word, Outlook, Excel, and PowerPoint.
• Excellent proofreading, formatting, written, and verbal communication skills, with exceptional attention to detail.
• Strong organizational and time management skills, sound judgment, discretion with confidential information, and the ability to work independently.
• Ability to work the firm’s required hybrid schedule and perform client-billable work accurately and efficiently.

Nice to have

• Experience with document management, timekeeping, billing, and electronic filing systems.
• California Notary Public commission.
• Experience with legal citation checking.

Culture & Benefits

• Professional, service-oriented, and collaborative working environment.
• Opportunity to support attorneys and legal professionals across multiple practice areas.
• Flexibility to work overtime when business needs require.
• Work includes both administrative and client-billable legal support.