Legal Administrative Specialist (Structured Transactions)

Location: Chicago, Illinois office with a hybrid in-office/remote working schedule

Salary: $80,785–$105,261 per year

Company

hirify.global is a global law firm with offices across North America, Asia, Europe, and the Middle East.

What you will do

• Support the Structured Transactions Practice Group with administrative, secretarial, and document processing activities.
• Use BigHand for task delegation and workflow management, coordinating priorities, workloads, deadlines, and task status.
• Draft, edit, proofread, and redline legal correspondence, memoranda, reports, and other business communications.
• Coordinate meetings, audio and video conferences, conference rooms, attorney calendars, travel, and itineraries.
• Assist with time entry, billing, proforma delivery, invoice submissions, payment and reimbursement requests through Emburse.
• Support new business intake and transaction closings by preparing signature packets and compiling executed documents and exhibits.

Requirements

• At least seven years of administrative support experience.
• Previous law firm experience required.
• Strong skills in Microsoft Outlook, Word, Excel, PowerPoint, and PDF software.
• Comprehensive knowledge of practice group responsibilities and the ability to exercise independent judgment, analytical ability, and discretion.
• Strategic thinking, initiative, accuracy, and a high level of internal and external client service.

Nice to have

• Bachelor’s degree.

Culture & Benefits

• Flexible hybrid working arrangement.
• Overtime flexibility is required.
• Medical, financial, and other benefits may be available, including 401(k) eligibility.
• Paid time off may include vacation, sick time, and parental leave.
• Commitment to equal employment opportunity and reasonable accommodations.