Executive Assistant to CEO (Contract to Hire)

Location: Hybrid in Philadelphia, Pennsylvania, or remote for candidates based in the United States who can work continental US hours.

Company

hirify.global is a Certified B Corp with team members working across the United States.

What you will do

• Manage CEO calendar, inbox access, scheduling, meeting coordination, weekly briefings, and conflict resolution.
• Coordinate conference and speaking engagements, including inquiries, organizer communication, speaker materials, transportation, expenses, and follow-up.
• Price, book, and monitor business and speaking-related travel while learning and anticipating executive preferences.
• Support sales calls, client relationship follow-up, key contacts, recognition activities, and nonprofit board logistics.
• Handle daily and personal logistics, meals, errands, home needs, and monthly expense categorization.
• Use existing AI-powered systems and propose improvements to build repeatable workflows.

Requirements

• Must be based in the United States and able to work continental US hours.
• Persistence, resourcefulness, curiosity, and the ability to solve problems with incomplete context.
• Strong coachability and comfort with direct, frank feedback.
• Willingness to earn trust incrementally and take on detail-heavy, repetitive work.
• Curiosity about AI tools and ability to learn new tools independently.
• Comfort with an initially undefined scope and a real evaluation period.

Nice to have

• Experience in a fast-paced, quota-driven, or rejection-heavy environment such as sales, recruiting, or business development.
• Experience independently teaching yourself an AI tool.
• Interest in growing into executive or business partner support.

Culture & Benefits

• One-month contract-to-hire period based on the ability to complete the role.
• Conversion to a full-time role is evaluated at the 90-day decision point.
• Compensation is determined by skills and experience and reviewed at least annually after conversion.
• Benefits become available after conversion.
• Inclusive, equal-opportunity workplace with a Certified B Corp commitment.

Hiring process

• First 30 days focus on learning the CEO's preferences, rhythms, and existing AI-supported workflows.
• By 60 days, take ownership of defined support responsibilities and propose a process improvement.
• At 90 days, demonstrate independent judgment and reach a mutual decision about full-time conversion.