Legal Administrative Assistant IP

Location: San Francisco, United States; office environment

Salary: $110,000–$125,000 per year; final offer may vary based on experience and skills.

Company

hirify.global is a law firm serving technology-driven companies, investment managers, financial services clients, entrepreneurs, and venture capitalists, with practices including intellectual property, corporate law, litigation, and digital health.

What you will do

• Process new client and matter requests, client bills, time reports, expense reports, and conflict-checking forms.
• Prepare, proofread, redline, format, copy, distribute, and file correspondence, memoranda, bills, timesheets, and other client documents.
• Maintain physical and electronic files, contacts, calendars, and appointment schedules for attorneys.
• Coordinate meetings, receive clients and guests, handle mail, and arrange document delivery through couriers when needed.
• Support summer associates, visiting attorneys, and attorneys without assigned assistants, providing overflow assistance as required.

Requirements

• Three or more years of experience in a mid-sized or large law firm.
• Prior experience supporting more than one attorney is required.
• Working knowledge of office procedures, legal terminology, legal filing, and records-management practices.
• Advanced computer and word-processing skills with Microsoft Word, Excel, Outlook, PowerPoint, and Adobe.
• Excellent written and verbal communication, proofreading, phone etiquette, organization, multitasking, and deadline-management skills.
• High school diploma or equivalent; two years of college or equivalent work experience is preferred.

Nice to have

• Experience with NetDocuments, Interaction, Chrome River, Emburse, or Intapp.
• Experience with client bills, expense reports, multiline phones, and client relationship management databases.

Culture & Benefits

• Full-time, non-exempt employment with overtime required.
• Work is performed in an office environment, with regular computer use and occasional movement around the office.
• Requires frequent communication with attorneys, clients, and staff.
• Workplace culture emphasizes respect, teamwork, client service, and a diverse workforce.