Senior Administrative Associate (Legal Services)

Location: Remote, Oregon, USA; must be able to support the West Coast, including California. The regular schedule is Monday–Friday, 2:30 PM–11:00 PM Pacific Time; candidates in other time zones may need to work an equivalent early-morning or overnight schedule to overlap with Pacific Time.

Salary: Up to $26.92 per hour, with possible overtime, shift differential, call-in, and standby pay.

Company

hirify.global provides marketing, packaging, print, and business services supported by proprietary technology and data analytics for global organizations and regulated industries.

What you will do

• Manage electronic court filings and e-service through state, federal, arbitration, and legal case portals.
• Conduct legal research and case retrieval using Lexis, Westlaw, PACER, and related systems.
• Prepare discovery and litigation shells, format pleadings, edit and transcribe documents, and manage files through Adobe Acrobat and DocuSign.
• Schedule telephonic and virtual court appearances and coordinate print dispatch and other administrative services.
• Track expenses, invoices, time, PCard reconciliations, job tickets, deadlines, and workflow status.
• Provide quality assurance, troubleshoot basic equipment and software issues, train administrative staff, and serve as a resource for junior employees.

Requirements

• At least five years of administrative support experience in a professional organization, preferably in the legal industry, or qualifying client-operation experience.
• Recent comprehensive experience with e-filing and e-service, including California-approved vendors and complex court portals such as File & ServeXpress, TrueFiling, FINRA, UCC, AAA, and JAMS.
• Advanced Microsoft Office skills and proficiency with administrative, document, scheduling, and case-management software.
• Strong organizational, typing, communication, problem-solving, customer-service, and deadline-management skills.
• Ability to handle confidential information, work independently and collaboratively, manage multiple projects, and maintain professional composure under pressure.
• High school diploma or equivalent education.

Culture & Benefits

• Full-time employment on a second-shift remote schedule.
• Medical, dental, and vision coverage, paid time off, disability insurance, and life insurance.
• 401(k) with company match and parental leave.
• Adoption assistance, tuition assistance, and employer or partner discounts.
• Employment offers are contingent on successful completion of a background check and drug screen.