Executive Assistant

Location: Lisbon, Portugal; hybrid work with at least three days per week in the office

Company

A global professional services organization operating across risk, reinsurance, capital, investments, and management consulting.

What you will do

• Provide executive-level administrative support to 2–3 Partners, including diary management, scheduling, meeting coordination, and client communication.
• Coordinate business travel, accommodation, transport, meeting rooms, catering, and client visits.
• Prepare correspondence, proposals, documents, timesheets, and expense reports.
• Maintain contact records, CRM data, sales activity, and client development follow-ups.
• Support marketing mailings and develop relationships with client assistants.
• Provide coverage and training for Executive Assistants while contributing to process improvement and team projects.

Requirements

• 2–3 years of experience as an Executive Assistant.
• Fluency in English and German is required.
• Strong verbal and written communication skills in a multicultural professional environment.
• Excellent organization, accuracy, confidentiality, prioritization, and time-management skills.
• Ability to manage high work volumes, meet deadlines, work independently, and respond constructively to feedback.
• Good Word, PowerPoint, and Excel skills; touch typing speed of 50–60 words per minute.

Nice to have

• Experience in management consulting, financial services, or another professional services industry.
• Working knowledge of Outlook.
• Knowledge of CRM systems, especially Microsoft Dynamics.
• Formal typing qualification.

Culture & Benefits

• Hybrid work combining office collaboration with remote flexibility.
• Professional development opportunities and supportive leadership.
• Inclusive culture focused on collaboration and creating practical solutions.
• Career opportunities, benefits, and rewards supporting employee well-being.