Office Manager (AI)

Location: New York City, United States; in-office role

Company

hirify.global is a research-driven company developing AI and open-source model products.

What you will do

• Own daily operations for the New York office, including space setup, buildout coordination, facilities, vendors, supplies, IT equipment, and upkeep.
• Welcome visitors and coordinate candidate and team member visits for an otherwise remote team.
• Support founders and leadership with calendar management, meeting preparation, travel booking, and expense reporting.
• Plan internal events, offsites, team gatherings, and all-hands logistics.
• Manage office budgets, vendor contracts, and building management relationships.
• Coordinate onboarding logistics for New York-based hires and handle operational projects as the company scales.

Requirements

• 3+ years of experience in office management, executive assistance, or operations.
• Based in or willing to work from New York City and comfortable with an in-office role.
• Excellent judgment, discretion, organization, and attention to detail.
• Proactive communication skills and the ability to manage multiple priorities in a fast-changing environment.
• Comfort working independently in a high-agency, opinionated culture.

Nice to have

• Passion, knowledge, or interest in AI and open-source models.
• Experience opening or establishing a new office space.
• Experience supporting founders or C-suite executives.
• Familiarity with distributed or remote-first teams and building in-person culture.
• Enthusiasm for Nous products such as Hermes Agent, Nous Portal, or Nous Chat.

Culture & Benefits

• Fast-moving, research-driven, and opinionated working environment.
• High-agency culture that values ownership, proactive communication, and practical problem-solving.
• Opportunity to help establish the company's first dedicated New York office.
• Role supports in-person collaboration within an otherwise remote team.

Hiring process

• Apply by email with the role in the subject line.
• Include a resume or CV, cover letter, and portfolio showcasing relevant work.