Project Administrator I (Grants)

Location: Kingsville, Texas, United States; onsite staff position

Salary: Commensurate with experience

Company

hirify.global is a public university focused on teaching, research, student success, and community engagement in South Texas.

What you will do

• Coordinate post-award administration for sponsored research projects with faculty, sponsors, departments, and university offices.
• Establish project accounts and review award terms, budgets, cost-sharing requirements, sponsor regulations, and deliverables.
• Process and review expenses, purchase orders, invoices, payroll allocations, cost transfers, and other project-related transactions.
• Monitor expenditures, project milestones, reporting requirements, indirect costs, and cost-sharing commitments.
• Prepare financial and administrative reports and provide guidance to researchers, departments, sponsors, and auditors.
• Coordinate financial closeout, including expenditure reconciliation, outstanding transactions, required reports, and award file maintenance.

Requirements

• Bachelor’s degree in an applicable field or an equivalent combination of education and experience.
• Strong organizational, analytical, communication, problem-solving, proofreading, and customer-service skills.
• Basic budget and financial management abilities, including expenditure tracking and reconciliation.
• Proficiency with Microsoft Excel or similar spreadsheet applications, including formulas, sorting, filtering, and basic data analysis.
• Ability to interpret policies, procedures, award requirements, and institutional regulations while managing multiple deadlines.
• Export-control authorization is required before starting employment. The position is security-sensitive and requires compliance with applicable state and federal laws and Texas A&M System policies.

Nice to have

• One to two years of experience in post-award administration, grants management, sponsored projects, or project administration.
• Experience with research administration, budget monitoring, financial reconciliation, and expenditure tracking.
• Experience with institutional financial and project-management systems.

Culture & Benefits

• Supportive, mission-driven campus community focused on teaching, research, service, and student success.
• Professional development opportunities and employee tuition assistance.
• Medical, dental, vision, life, disability, flexible spending, and dependent-care benefits, subject to eligibility.
• Teacher Retirement System of Texas or Optional Retirement Plan, depending on the position.
• Vacation, sick leave, paid birthday leave, and 12–15 paid holidays annually.
• Wellness, counseling, work-life assistance, financial resources, and legal resources.

Hiring process

• Submit an online application with a cover letter, resume or CV, and contact information for three professional references.
• Employment is contingent on credential verification, a criminal history investigation, and other institutional checks.