Billing Specialist

Location: Philadelphia, Pennsylvania, United States; hybrid in-office/remote schedule.

Company

Global law firm serving clients through offices across North America, Asia, Europe, and the Middle East.

What you will do

• Prepare and manage billing for assigned clients and legal matters under supervision.
• Review matter setups, rate agreements, outside counsel guidelines, time entries, and cost entries for compliance.
• Submit and monitor electronic invoices through client billing systems and help resolve invoice rejections.
• Prepare budget, alternative fee arrangement, accrual, proforma, and month-end billing reports.
• Monitor overdue receivables and support partners with billing and collections follow-up.
• Coordinate billing procedures, new matter setups, rate arrangements, and special requests with clients, partners, and internal finance teams.

Requirements

• Bachelor’s degree from a four-year college or university.
• Some accounting or financial background.
• Proficiency with Outlook, Word, Excel, and PDF software.
• Strong written and verbal communication skills with mathematical aptitude.
• Detail-oriented, highly organized, and customer-service focused.
• Ability to work independently and collaboratively.

Culture & Benefits

• Hybrid working schedule combining office and remote work.
• Work alongside partners, senior management, firm finance, clients, and billing teams.
• Role emphasizes confidentiality when handling financial and systems-related information.
• Equal employment opportunity and reasonable accommodation support are provided.