Records Management Support Specialist (SharePoint)

Location: Remote; ability to travel as required

Company

Seneca Global Services supports federal civilian, defense, and intelligence community customers through hirify.global’ federal government contracting portfolio.

What you will do

• Transfer official Army Environment, Safety and Occupational Health records to SharePoint Online and approved records repositories.
• Identify and classify official records, drafts, working files, and reference copies.
• Apply Army records schedules, naming conventions, and metadata requirements for retention, retrieval, and disposition.
• Support shared-drive closure and migration through inventories, folder mapping, transfers, and quality checks.
• Develop procedures, job aids, and instructional materials, and coordinate filing practices with action officers.
• Act as an alternate Records Management Coordinator, prepare status reports and briefings, and handle controlled information under Army and DoD rules.

Requirements

• Bachelor’s degree in records or information management, library and information science, business, public administration, history, communications, or a related field, or equivalent relevant experience.
• 3–5 years of experience in records management, information management, document control, or large-scale file migration in a federal, DoD, or similarly regulated environment.
• Working experience with SharePoint Online document libraries, metadata, permissions, and content movement.
• Experience distinguishing official records from non-record materials and organizing files for retention and retrieval.
• Strong written and verbal communication skills, including the ability to write procedures and train non-specialists.
• Ability to obtain a Secret clearance; proficiency with Microsoft Excel, PowerPoint, and Word.

Nice to have

• Army or DoD records-management experience, including AR 25-400-2, ARIMS, or an Army Records Retention Schedule.
• Experience as a Records Management Coordinator, Records Liaison, or alternate RMC.
• Experience migrating shared drives or file shares into SharePoint Online or another records repository.
• Knowledge of CUI marking, PII handling, and access control in collaboration sites.
• Experience with Microsoft Teams, Approvals, Power BI, Visio, and related Microsoft 365 tools.

Culture & Benefits

• Full-time employment with medical, dental, vision, life, and disability coverage.
• Health savings and flexible spending accounts, voluntary benefit programs, and a 401(k) retirement plan.
• Paid leave and benefits eligibility for regular full-time employees working at least 30 hours per week.
• Flexible work-life balance, professional development, performance recognition, and a collaborative work environment.