Senior Office Administrator

Location: Full-time onsite at the Pentagon in Arlington, VA; hybrid and remote schedules are not supported

Salary: $119,000–$172,000 USD per year

Company

hirify.global strengthens public institutions and national and homeland security through independent analysis, practical solutions, and public-service-focused support.

What you will do

• Manage executive calendars, priorities, task flow, agendas, meeting logistics, notes, and action items.
• Coordinate with internal and external stakeholders as a liaison for leadership and resolve operational issues.
• Develop and improve project management processes, task management tools, reporting mechanisms, and organizational workflows.
• Support administrative systems, travel, records management, documentation, deliverables, onboarding, offboarding, equipment, access, and SCIF operations.
• Prepare correspondence, reports, presentations, routine activity briefings, and Staff Action Packages.
• Track task and package status in CATMS, Microsoft Planner, and related systems while proactively resolving administrative and logistical bottlenecks.

Requirements

• Active TS/SCI security clearance required.
• At least 14 years of professional administrative support experience and a high school diploma; a relevant bachelor's degree may substitute for four years of experience.
• At least two years of administrative support experience for the Department of War.
• Experience with Department of War systems and processes, including the Defense Travel System and task management tools.
• Strong interpersonal, organizational, time management, executive communication, and prioritization skills.
• Proficiency with Microsoft Office Suite, shared document workspaces, and scheduling software.

Nice to have

• Experience supporting Office of the Secretary of War clients.

Culture & Benefits

• Public-service-oriented work focused on national and homeland security.
• Collaborative environment emphasizing integrity, initiative, and client focus.
• Health, financial, and well-being benefits.
• Equal employment opportunity and disability accommodation support.