Senior Administrative Assistant (Biotech)

Location: Full-time onsite in Irvine, California, United States

Salary: $29.70–$53.70 per hour

Company

hirify.global develops medicines and solutions for serious health issues across immunology, oncology, neuroscience, and aesthetics.

What you will do

• Manage complex calendars, appointments, priorities, scheduling conflicts, and leadership meetings.
• Coordinate meeting spaces, audio/visual setup, agendas, meals, site visits, tours, departmental activities, and offsite events.
• Prepare correspondence, presentations, reports, memos, and other business materials.
• Coordinate travel arrangements, itineraries, registrations, transportation, and related expense reporting.
• Maintain confidential records, organizational charts, contact lists, office supplies, and equipment requests.
• Support departmental operations, leadership meetings, employee events, workshops, special projects, and backup administrative coverage.

Requirements

• 10–12+ years of progressively responsible administrative or secretarial experience.
• Advanced knowledge of Microsoft Outlook, PowerPoint, Excel, Word, calendaring, presentation, spreadsheet, and database tools.
• Experience coordinating complex travel with financial forecasting, expense reporting, and budget tracking.
• Excellent written, verbal, business communication, organizational, and interpersonal skills.
• Ability to work independently, manage multiple priorities, exercise sound judgment, and handle confidential or sensitive information.
• Ability to collaborate across a cross-functional organization operating across multiple locations.

Culture & Benefits

• Professional, team-oriented collaboration with administrative staff and senior leaders.
• Paid time off, including vacation, holidays, and sick leave.
• Medical, dental, and vision insurance for eligible employees.
• 401(k) and participation in short-term incentive programs for eligible employees.
• Work focused on improving operational effectiveness in Biological Research.