Senior Administrative Associate (Legal Services)

Location: Remote, Oregon, USA; must be able to support the West Coast, including California. Schedule: Monday–Friday, 2:30 PM–11:00 PM.

Salary: USD 26.92 per hour, with possible overtime, shift differential, call-in, and standby pay.

Company

hirify.global provides marketing, packaging, print, and business services supported by proprietary technology, data analytics, and workflow expertise.

What you will do

• Manage electronic court filings and e-service across state, federal, arbitration, and complex case portals.
• Conduct legal research and case retrieval using Lexis, Westlaw, PACER, and related systems.
• Prepare pleadings, discovery shells, legal documents, judicial forms, and print dispatches.
• Schedule telephonic and virtual court appearances and coordinate meetings, travel, reservations, and other administrative services.
• Track expenses, invoices, P-card reconciliations, job tickets, deadlines, and workflow status.
• Perform quality assurance, troubleshoot basic equipment issues, train administrative staff, and serve as a subject matter expert for junior employees.

Requirements

• At least two years of administrative support experience in a professional organization, preferably in the legal industry; formal education or training may substitute for experience.
• Recent comprehensive experience with e-filing and e-service, including California-approved vendors and state, federal, arbitration, appellate, FINRA, UCC, AAA, and JAMS filings.
• Advanced proficiency with Microsoft Word, Excel, and PowerPoint, plus strong typing and technical troubleshooting skills.
• Experience scheduling court appearances through Court Call, Court Connect, Journal Technologies Court Portal, or similar systems.
• Strong organization, attention to detail, judgment, problem-solving, confidentiality, communication, and customer service skills.
• Must be able to support the West Coast, including California, while working the assigned second shift.

Culture & Benefits

• Remote work with a structured second-shift schedule and deadline-driven administrative operations.
• Medical, dental, and vision coverage, paid time off, disability insurance, life insurance, and a 401(k) with company match.
• Parental leave, adoption assistance, tuition assistance, and employer or partner discounts.
• Employment is contingent on successful completion of a pre-employment background check and drug screen.