Administrative Coordinator I (Event Planning)

Location: College Station, Texas; on-site support is required for events, visitor services, equipment setup, and event operations.

Salary: $45,000–$49,000 annually; the proposed minimum salary is $4,000 monthly.

Company

Texas A&M University’s Appelt Aggieland Visitor Center welcomes more than 80,000 visitors each year and supports campus tours, recruitment programs, and special events with more than 100 student employees.

What you will do

• Plan and coordinate recruitment activities, open houses, educational events, banquets, staff training, and other campus programs.
• Manage event logistics, including venues, catering, agendas, parking, supplies, guest check-in, presentations, music, accessibility, setup, and teardown.
• Provide on-site support for major events and supervise student workers during programs.
• Process invoices, purchase orders, work orders, inventory, contracts, subscriptions, travel arrangements, expense reports, and office supplies.
• Support visitor center operations, student employee administration, hiring activities, customer service, scheduling, meetings, and records management.
• Evaluate feedback and recommend process improvements, administrative changes, and new initiatives.

Requirements

• Bachelor’s degree or an equivalent combination of education and experience.
• At least two years of experience in office administration.
• Knowledge of word processing, spreadsheet, database, and presentation applications.
• Strong planning, organization, communication, interpersonal, multitasking, and independent judgment skills.
• Ability to load and transport materials, set up heavy equipment, and provide on-site event support.
• Valid driver’s license required; the role is based in College Station, Texas.

Nice to have

• Experience planning and executing events of varying scale, including logistics, vendors, budgets, and on-site operations.
• Experience with AggieBuy, Emburse, and Laserfiche.
• Ability to develop proficiency with When I Work and Slate.

Culture & Benefits

• Collaborative, supportive workplace within a high-energy visitor center environment.
• Medical, prescription, dental, vision, life, disability, and flexible spending benefits.
• Paid holidays, monthly sick leave, and vacation leave.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Professional development through LinkedIn Learning, conferences, workshops, educational release time, and tuition assistance.