Executive Assistant

Location: Palo Alto, California, United States of America

Salary: $45–$66 per hour; applies to candidates in the United States of America.

Company

hirify.global is a large technology company providing products and services across multiple business areas.

What you will do

• Provide advanced tactical and strategic administrative support to upper-level executives.
• Own executive calendars, schedule complex meetings, prepare agendas, take minutes, and follow up on action items.
• Screen and prioritize communications, draft responses, and serve as a point of contact for internal and external stakeholders.
• Manage executive travel, including international trips, visa applications, travel budgets, and last-minute changes.
• Prepare expense reports, statistical and analytical reports, executive presentations, and meeting materials.
• Coordinate administrative work across departments and supervise entry-level executive assistants or administrative support staff.

Requirements

• Must be based in the United States of America.
• High school diploma, GED, higher secondary education, equivalent experience, or demonstrated competence.
• Typically 8 or more years of related experience in senior administrative support, office services, or a related field.
• Experience with administrative support, calendar management, travel arrangements, expense reports, meeting minutes, and workflow management.
• Ability to handle sensitive and confidential information with discretion.
• Strong communication, organizational, analytical, and digital fluency skills.

Culture & Benefits

• Full-time position with approximately 25% travel.
• Health, dental, vision, disability, life insurance, and employee assistance benefits.
• Flexible spending account and generous paid time off policies.
• Four to twelve weeks of fully paid parental leave based on tenure.
• Thirteen paid holidays and fifteen days of paid time off.