Document Control Specialist

Location: California, USA

Salary: $80,000–$140,000 per year ($38–$67 per hour)

Company

hirify.global supports large, complex heavy-civil infrastructure programs, including highways, bridges, transit, aviation, and water and wastewater projects.

What you will do

• Maintain controlled document registers in electronic document management systems and ensure only current approved revisions remain in circulation.
• Apply document numbering, naming, metadata, revision, distribution, and transmittal procedures to drawings, specifications, submittals, correspondence, and other records.
• Administer user access, permissions, confidentiality handling, document flow, and record-set consistency across field offices and systems.
• Audit registers for missing, misfiled, or unindexed records and resolve discrepancies before audits or claims.
• Prepare evidence for ISO 9001:2015 quality audits, agency reviews, and funding reviews, and report register status to project management.
• Train program staff, consultants, and contractors on document control procedures and compile closeout records, including as-built documentation and warranties.

Requirements

• Bachelor’s degree in construction management, project management, engineering, information management, or a related field, or an equivalent combination of education and experience.
• 5+ years of document control experience on large, complex heavy-civil infrastructure projects valued above $500 million.
• Experience managing the full revision lifecycle for drawings, specifications, submittals, requests for information, correspondence, and construction records.
• Working knowledge of ISO-based document control, documented information, distribution control, metadata, and records retention.
• Experience with document and construction management platforms such as SharePoint, Oracle Aconex, e-Builder, Unifier, or Kahua.
• Proficiency with Microsoft Office Suite and Office 365.

Nice to have

• Master’s degree in a relevant discipline or active CRM, IGP, and/or CDT certification.
• Experience leading owner-side document control for programs exceeding $1 billion in construction value.
• Experience establishing document control functions, numbering conventions, metadata schemas, workflows, and written procedures.
• Experience supporting external ISO 9001:2015 audits and managing records across multiple infrastructure work packages.
• Proficiency with Power BI, Oracle Cloud Analytics, or other KPI dashboard software.

Culture & Benefits

• Unlimited flexible time off and paid holidays.
• Paid parental leave, health, dental, and vision insurance, flexible spending accounts, and disability and life insurance.
• 401(k) plan with a guaranteed employer contribution.
• $2,500 annually for professional development, plus formal career planning and development.
• Wellness support, financial planning services, employee assistance, discounts, and phone reimbursement.

Hiring process

• This is a future-role talent pool position rather than an active project opening.
• Applications and interviews are conducted in advance; selected candidates are activated in the talent pool and notified first when project needs arise.
• Positions may require a background check and drug test after a conditional offer.