Administrative Assistant, Support Lead

Location: Holtsville, New York, United States; hybrid schedule with a minimum of 3 days per week in the office

Salary: $32.88–$49.33 per hour, plus potential performance-based annual cash incentive

Company

hirify.global develops smart solutions that help organizations, employees, customers, and partners work more effectively.

What you will do

• Provide administrative and clerical support primarily to VP-level stakeholders.
• Manage calendars, coordinate meetings, and organize conference facilities, technology, catering, and third-party vendors.
• Arrange domestic and international travel, including visa documentation, itineraries, expense reports, and corporate card reconciliation.
• Prepare meeting materials, presentations, reports, legal billing documentation, and meeting minutes.
• Manage department files, vendor onboarding, employee onboarding and offboarding, and IT access requests.
• Identify and implement simple improvements to administrative processes while maintaining confidentiality and sound judgment.

Requirements

• High school diploma or GED.
• 5+ years of experience as an Executive Administrative Assistant.
• Experience managing domestic and international travel arrangements and expense reporting.
• Proficiency with Microsoft 365, including Word, Excel, PowerPoint, and OneNote.
• Ability to work a hybrid schedule with at least 3 days per week in the Holtsville office.
• Strong communication, note-taking, meeting documentation, judgment, initiative, and confidentiality skills.

Nice to have

• Associate or bachelor’s degree in Business Administration, Communications, or a related field.
• Experience supporting corporate social responsibility or charity initiatives.
• Collaborative and transparent communication style.

Culture & Benefits

• Hybrid work, adaptable hours, Summer Flex Fridays, Focus Fridays, and an annual companywide well-being day.
• Healthcare, wellness programs, inclusion networks, learning and development opportunities, community service days, insurance, parental leave, employee assistance, and paid time off.
• Opportunity to earn a performance-based annual cash incentive targeted at 5% of base pay.
• Equal opportunity employment and reasonable accommodation for candidates and employees with disabilities.