Associate Editorial Contracts & Payments Coordinator

Location: Home based in Poland

Salary: PLN 58,500–97,400 per year

Company

hirify.global is a global information and analytics business supporting science, research, healthcare education, clinical practice, and interactive learning.

What you will do

• Coordinate and maintain editorial contracts for assigned journal portfolios, ensuring agreements are complete and accurate.
• Process and monitor editorial payments, following up on issues and protecting payment details and personal data.
• Support financial agreements in line with budgets and compliance requirements.
• Advise publishers and external customers on contract and payment-related queries.
• Work with publishers, editors, societies, publishing directors, and operational colleagues across Poland, the Netherlands, Chennai, and the Philippines.
• Maintain contracts and renewals in Conga and contribute to process improvements, automation, AI, and data-driven decision-making.

Requirements

• Excellent attention to detail and strong organizational skills.
• Ability to manage multiple priorities while maintaining accuracy.
• Proactive problem-solving skills and reliable follow-through.
• Strong communication skills and a customer-focused approach.
• Good working English required for an international environment.
• Comfort with numbers and structured administrative processes, plus curiosity and willingness to learn.

Nice to have

• Experience in administration, contracts, payments, finance, or publishing.
• Interest in AI tools, automation, or process improvement.
• Experience working with multicultural or internationally distributed teams.

Culture & Benefits

• Multicultural and internationally distributed working environment.
• Transparent and supportive culture focused on collaboration and psychological safety.
• Opportunities to contribute ideas, improve processes, learn, and progress into other roles within the function.
• Country-specific benefits for Poland.