Administrative Assistant

Location: Fort Worth, Texas, United States

Company

hirify.global Trust is a real estate investment trust managing medical office building portfolios.

What you will do

• Perform administrative tasks including phone support, correspondence, expense reporting, meeting coordination, filing, and copying.
• Prepare service contracts, construction agreements, and supporting paperwork, then send and track documents through approval processes.
• Coordinate with tenants, building maintenance staff, and vendors to complete work orders.
• Prepare monthly chargebacks, rent statements, regional paperwork, and regional reports.
• Maintain records of tenant, vendor, and contractor certificates of insurance.
• Complete additional duties assigned by the Property Manager and company management.

Requirements

• Four or more years of progressively responsible office experience in property management or an equivalent environment.
• Accounting capability, excellent communication and organizational skills, and the ability to build collaborative relationships with tenants, vendors, and internal stakeholders.
• Ability to manage deadlines, adapt to frequent change, prioritize effectively, and work independently.
• Ability to read and understand contracts.
• Intermediate to advanced Microsoft Office Suite skills and the ability to learn new software and operate office equipment.

Nice to have

• Bilingual communication skills.

Culture & Benefits

• Competitive salary and benefits package.
• Matched 401(k) plan.
• Growth opportunities.
• Equal opportunity and affirmative action employer.