Business Process Operations Administrator (Contract) (On-site)

Location: On-site in Markham, Ontario, Canada

Salary: CAD 18.00–20.00 per hour

Company

hirify.global provides business and technology services supporting issuer operations, client management, and shareholder meetings.

What you will do

• Prepare, open, extract, sort, and verify source data and incoming mail.
• Enter large volumes of alphanumeric data into Microsoft Access, Excel, and internal systems.
• Perform quality control, audit output documentation, and compare processed data with source materials.
• Identify document deficiencies, resolve processing issues, and report concerns to Client Managers.
• Coordinate accurate and timely shareholder-meeting mailings with Client Management and other departments.
• Work with team members to complete daily goals and maintain information confidentiality.

Requirements

• High school diploma or equivalent.
• 1–2 years of hands-on data entry and/or quality assurance experience.
• Intermediate proficiency in Microsoft Word and Excel and experience working in a Windows environment.
• Strong written and verbal communication skills and the ability to work cross-functionally.
• French is not required; knowledge of French is an asset.
• In-person interviews are required throughout the recruitment process.

Nice to have

• College diploma in Business Administration.
• Experience in brokerage, proxy, or financial business operations.
• Knowledge of proxy rules, regulations, and processing.

Culture & Benefits

• Collaborative, inclusive, and engaging workplace.
• Advanced technological tools are provided.
• Overtime is required during proxy season because of increased processing volumes.
• Background checks include employment and education verification, credit inquiry, and a Canadian criminal record check.
• Accommodation is available during the recruitment process.

Hiring process

• Attend interviews in person throughout the application process.
• Complete the required background check through a service provider.