Workforce Planning Coordinator (Healthcare)

Location: London, United Kingdom; hybrid

Company

hirify.global develops non-invasive, data-driven preventative healthcare combining proprietary technology with direct clinical care.

What you will do

• Create and publish accurate bi-weekly and monthly rotas for assigned Swedish clinics.
• Manage late changes, shift swaps, backfills, open shifts, and coverage gaps without disrupting clinic operations.
• Administer Quinyx, including locations, roles, templates, policies, and leave rules.
• Configure at least one automation to reduce manual workforce administration.
• Produce weekly staffing reports covering coverage, overtime, additional hours, tardiness, utilisation, and variance against plan.
• Improve timesheet reconciliation and HRIS-to-payroll data flows to reduce payroll queries and adjustments.

Requirements

• Experience in scheduling or rota coordination, clinic operations, or workforce administration.
• Comfortable using Excel filters, lookups, pivot tables, and conditional formatting, with the ability to analyse CSV files and identify anomalies.
• Hands-on experience with a workforce management or scheduling system, such as Quinyx, Deputy, UKG, or Rotageek, or the ability to learn one quickly.
• Excellent written and verbal English communication skills.
• Strong ownership of detail-heavy, deadline-driven administrative work.
• Ability to work in a hybrid role based in London, United Kingdom.

Nice to have

• Experience in multi-site healthcare or shift-based operations.
• Direct Quinyx experience.
• Exposure to payroll reconciliation or HRIS-to-payroll data flows.