Virtual Assistant (Business Coaching)

Location: Remote, Philippines or South Africa

Salary: $700–$900 per month; 20 hours per week

Company

hirify.global provides remote administrative support opportunities, including assistance for business coaches and consultants.

What you will do

• Organise session notes, meeting follow-ups, client trackers, records, agendas, reminders, and accountability tasks.
• Review meeting transcripts and use AI-generated outputs to complete actions and share relevant information with clients, the coach, and internal teams.
• Manage Calendly bookings, calendars, scheduling information, and client meeting preparation and follow-up.
• Maintain social media posting workflows, repurpose coaching content, and adapt AI-generated content to the coach’s personal voice.
• Maintain Excel trackers and databases, and track event registrations, attendance, confirmations, and outstanding responses.
• Handle occasional payment follow-ups and escalate financial or client-related issues when necessary.

Requirements

• Previous experience as a Virtual Assistant, Personal Assistant, Executive Assistant, or Administrative Assistant.
• Excellent organisation, attention to detail, written English, and communication skills.
• Ability to manage multiple tasks and deadlines independently and proactively.
• Good knowledge of AI tools, particularly ChatGPT and/or Claude.
• Strong Microsoft Excel skills for creating and maintaining trackers; experience with Notion is highly desirable.
• Comfort with calendars, online meeting platforms, basic social media content, and adapting content to a specific person’s voice.

Culture & Benefits

• 100% remote work arrangement for candidates in the Philippines or South Africa.
• Part-time schedule of 20 hours per week.
• Independent work with no micromanagement and no time-tracking requirement.
• $50 birthday bonus and $200 testimonial bonus.
• AI tools may support parts of the hiring process, while final decisions are made by humans.