Talent Operations Coordinator (AI)

Location: Hybrid, based in Toronto, New York City, or Austin, Texas

Company

A product company developing planning and performance management software.

What you will do

• Manage interview scheduling in partnership with recruiters and hiring teams.
• Communicate with candidates throughout the hiring process and support a strong candidate experience.
• Coordinate complex interview schedules across stakeholders, locations, and time zones.
• Maintain accurate information in applicant tracking systems and talent acquisition databases.
• Advertise open roles and ensure job postings are accurate, consistent, and compliant.
• Improve hiring velocity through process optimization, automation opportunities, and data hygiene.

Requirements

• Experience in an assistant, coordinator, or operations role in a fast-paced environment.
• Good acumen with AI tools and solutions.
• Strong organization, attention to detail, prioritization, and scheduling skills.
• Confidence using technology and digital tools; familiarity with job boards or applicant tracking systems is advantageous.
• Strong written and verbal communication skills, ideally from a customer- or candidate-facing role.
• Adaptable, enthusiastic, and committed to delivering a consistently strong experience.

Culture & Benefits

• Contract position with a rolling term of six months or longer.
• Competitive contractor day-rate package.
• Trust-based, flexible working hours.
• Hybrid, remote-friendly working environment.
• Collaborative culture focused on teamwork, rigor, action, empathy, and customer impact.