Production Coordinator

Location: Bogotá, Colombia; fully in-office, five days per week

Company

hirify.global is a performance branding company that combines creative, media, SEO, lifecycle, retail media, affiliate, and influencer services to support business growth for major brands.

What you will do

• Manage payroll cycles in Wrapbook, including project setup, crew onboarding, timecards, rate verification, final payments, reimbursements, and close-out.
• Coordinate crew and vendor onboarding, including tax forms, I-9 verification, direct deposit, policy sign-offs, loan-out documents, COIs, and deal memos.
• Process card transactions, petty cash, reimbursements, invoices, receipts, and project budget coding.
• Maintain cost trackers and provide producers with current budget-versus-actual information.
• Manage follow-ups, calendars, travel, accommodations, per diem tracking, production documents, project folders, and templates.
• Assemble wrap books and support post-production scheduling and delivery logistics.

Requirements

• 0–2 years of experience; production, events, or operations experience is helpful but not required.
• Exceptional organization, follow-through, attention to detail, and judgment when escalating issues.
• Clear communication with crew, vendors, and internal teams.
• Comfort with tools and spreadsheets, including reusable systems and data tracking.
• Basic familiarity with AI tools and willingness to learn and use them in daily work.
• Availability to work on-site in Bogotá five days per week. Resume submission must be in English.

Nice to have

• Experience with Wrapbook or comparable payroll platforms such as Media Services, Cast & Crew, or ABS.
• Production assistant experience on commercial, branded content, or social shoots.
• Familiarity with production accounting, including budget coding, purchase orders, and cost reports.
• Knowledge of crew classifications such as W-2, 1099, and loan-out arrangements.

Culture & Benefits

• Unlimited vacation policy.
• Health insurance coverage.
• Food, internet, and phone stipends.
• Dog-friendly office.
• Professional Development Program.
• Collaborative, fast-moving teams using AI to improve creative and operational work.

Hiring process

• Excel knowledge assessment.
• Typing test.