Office Administrator - Accounting Clerk

Location: On-site in Falmouth, Maine, United States

Salary: $65,000–$75,000 per year, depending on experience

Company

hirify.global is a structural engineering firm with more than 25 years of experience delivering practical engineering solutions for residential and commercial building projects, including structural design, building envelope systems, forensic engineering, and expert witness services.

What you will do

• Manage daily office operations and support the efficient functioning of the engineering office.
• Provide administrative support to engineers through document preparation, correspondence, scheduling, dictation, and project coordination.
• Serve as a primary contact for clients, contractors, and business partners by phone, email, and in person.
• Process accounts payable and accounts receivable transactions using QuickBooks Desktop.
• Prepare invoices, financial reports, payroll-related records, and employee time and expense reports.
• Coordinate project intake, setup, tracking, documentation, and ongoing file maintenance.

Requirements

• 5+ years of experience in an Executive Assistant, Office Manager, Administrative Manager, or similar professional office role.
• Proficiency with QuickBooks Desktop, including accounts payable, accounts receivable, invoicing, and financial reporting.
• Strong skills with Microsoft Office Suite, including Word, Excel, and Outlook, and Adobe Acrobat.
• Excellent verbal, written, and interpersonal communication skills for professional interaction with clients, contractors, and business partners.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities and deadlines.
• Ability to work independently, solve administrative problems, and maintain accurate financial, project, and document records.

Culture & Benefits

• Full-time, on-site work in a professional engineering office.
• Generous paid time off.
• Retirement plan with company match.
• Medical, dental, life insurance, short-term disability, and AD&D coverage.
• Health Savings Account with a company contribution.