Graduate Student Specialist I

Location: College Station, Texas

Salary: $45,000–$49,500 annually, or a proposed minimum of $3,750 monthly, based on qualifications.

Company

Texas A&M University’s Graduate and Professional School supports graduate education, interdisciplinary programs, research activities, and student development.

What you will do

• Review theses, dissertations, and records of study for formatting accuracy, completeness, and compliance with submission standards.
• Provide guidance to graduate students, faculty, and staff on manuscript submissions, degree requirements, deadlines, and university procedures.
• Track submissions and maintain student records in Vireo, TRS, Compass, and related administrative systems.
• Maintain and update Word and LaTeX thesis and dissertation templates, including the Overleaf template.
• Respond to inquiries and participate in workshops covering thesis and dissertation requirements and submission processes.
• Process graduate student documents, track records and funding data, and develop training materials.

Requirements

• Bachelor’s degree in a related field, or an equivalent combination of education and experience.
• Strong written and verbal communication, organization, attention to detail, and ability to manage multiple priorities.
• Knowledge of university administrative procedures, policies, and compliance standards such as FERPA.
• Proficiency with Microsoft Office Suite and ability to learn enterprise systems such as Emburse, DPSS, Perceptive Content, ImageNow, Adobe Sign, Laserfiche, and Canopy.
• Ability to maintain confidentiality and work independently and collaboratively with diverse teams.
• Some work beyond normal business hours, including evenings or weekends, may be required for special events.

Nice to have

• Experience working with graduate students in an advising or related role.
• Texas A&M University experience and familiarity with Compass, Howdy, and DPSS.
• Experience with customer service, higher education, high-volume records processing, and LaTeX.

Culture & Benefits

• Medical, prescription drug, dental, vision, life, AD&D, flexible spending, and long-term disability insurance.
• Paid holidays, monthly sick leave, and paid vacation.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Professional development through LinkedIn Learning, webinars, conference support, educational release time, and tuition assistance.
• Health and wellness programs, including exercise programs and release time.