Operations Administrator

Location: Remote, United States only

Salary: $65,000–$100,000 USD per year, plus a 10% annual bonus at 100% of plan targets.

Company

hirify.global operates career marketplaces including Dice and ClearanceJobs, connecting candidates with career resources and employment opportunities.

What you will do

• Manage employee administration, including onboarding, offboarding, PTO, timesheets, and payroll-related processes.
• Support invoicing, monthly billing, and client billing questions in coordination with Finance.
• Organize and audit client contract files in SharePoint to keep documentation complete and audit-ready.
• Track certifications, purchase orders, contract funding, option-year exercise windows, and Limitation of Funds notices.
• Process rate escalations and labor category updates, and review contract modifications before execution.
• Provide contract-review and FAR/SCA compliance support to the legal team.

Requirements

• Three or more years of experience in HR, payroll, operations, or business administration support.
• Hands-on experience with payroll processing, timesheet compliance, or new-hire administration, including onboarding paperwork, I-9/E-Verify, or tax documentation.
• Experience reconciling data across payroll/HRIS, VMS, ERP, or other systems.
• Comfort reviewing subcontracts, modifications, RFP terms, and MSAs for completeness and flagging issues for attorney review.
• Strong organizational skills, attention to detail, and proficiency with Microsoft Office, especially Excel, and SharePoint.

Nice to have

• Experience supporting a distributed workforce of 300 or more employees or contractors.
• Experience in government contracting or federal services.
• Knowledge of Limitation of Funds notices, option years, purchase order tracking, FAR clauses, or the Service Contract Act.
• Experience reviewing, redlining, or processing contract modifications, subcontracts, or MSAs.

Culture & Benefits

• Collaborative and supportive workplace focused on teamwork, growth, and employee involvement.
• Medical, dental, vision, FSA, HSA, disability, life, wellness, and fitness programs.
• 401(k) match, performance bonuses, education assistance, and learning and development support.
• Paid time off, parental leave, flexible summer hours, and social and volunteering events.

Hiring process

• Submit a resume and answer several application questions.