Senior Document Control Specialist (Heavy Civil Infrastructure)

Location: Hybrid in Sacramento, California, United States, with 3–4 days per week on-site

Salary: $80,000–$130,000 per year ($38–$63 per hour)

Company

hirify.global supports large, complex heavy civil infrastructure programs, including highways, roads, bridges, rail and bus transit, airports, and water and wastewater projects.

What you will do

• Serve as the technical subject matter expert for document control systems, processes, and standards on a major rail capital program.
• Oversee document intake, review, distribution, storage, archival, and controlled record maintenance for design, construction, right-of-way, and environmental records.
• Administer the enterprise document control platform, including configuration, permissions, workflows, troubleshooting, and reporting.
• Support system deployment, optimization, requirements definition, change management, and continuous improvement.
• Develop process maps, standard operating procedures, desk manuals, and user guides.
• Maintain dashboards, trackers, risk and issue logs, compliance metrics, and audit-ready documentation while coordinating with project, IT, procurement, compliance, consultant, and contractor stakeholders.

Requirements

• Bachelor’s degree in business administration, information management, records management, construction management, or a related field, or an equivalent combination of education and experience.
• At least 8 years of document control experience on large, complex heavy-civil infrastructure projects valued at more than $500 million.
• Experience as a senior or lead document controller on a capital program, including submittal review, version control, and controlled record maintenance.
• Experience developing document control procedures, workflows, process maps, and training materials.
• Knowledge of document control standards, metadata, naming conventions, records retention, audit, and compliance requirements.
• Experience with enterprise document management systems such as SharePoint, Aconex, Unifier, ProjectWise, or Adobe Acrobat, plus Microsoft Office 365.

Nice to have

• Master’s degree or CRM or CDIA+ certification.
• Experience administering or leading an enterprise-wide document control system rollout.
• Experience supporting rail or transit capital programs exceeding $1 billion in construction value.
• Experience with public agency records retention, public records requests, audit response, or multi-contract document control.
• Experience with Power BI, Oracle Cloud Analytics, or other KPI dashboard software.

Culture & Benefits

• Full-time hybrid work arrangement with flexible time off and paid holidays.
• Health, dental, vision, life, disability, and flexible spending account benefits.
• Paid parental leave, a 401(k) plan with a guaranteed employer contribution, and an employee assistance program.
• $2,500 annually for professional development, plus formal career planning and development.
• Wellness support, phone reimbursement, financial planning, meal planning, nutrition support, and employee discounts.