6 часов назад
Executive Assistant (AI Data Infrastructure)
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
Executive Assistant (AI Data Infrastructure): Supporting the VP of Quality through calendar management, executive meetings, travel coordination, briefing documents, and administrative operations in a global manufacturing environment with an accent on confidentiality, prioritization, and cross-functional coordination. Focus on organizing complex travel and meeting schedules, managing executive support tools and documents, and maintaining accurate plant organization records.
Location: Bayan Lepas, Malaysia
Company
builds large-scale data storage infrastructure for AI-driven data centers, cloud platforms, and enterprise systems through global engineering and manufacturing operations.
What you will do
- Manage the VP of Quality’s calendar, priorities, meetings, and internal and external engagements.
- Plan meetings, team offsites, country visits, management events, and itineraries for visiting executives.
- Prepare briefing documents and business-trip briefing packets.
- Coordinate executive and employee travel, including flights, hotels, ground transportation, and overseas travel arrangements.
- Manage expense reports, statements of work, purchase orders, correspondence, enquiries, and special projects.
- Maintain plant organization charts and provide ad hoc secretarial support to directors.
Requirements
- 1–3 years of experience supporting vice presidents or equivalent executives in a large company.
- Experience working as a secretary in the manufacturing industry.
- Strong organization, prioritization, attention to detail, initiative, and confidentiality.
- Strong written and verbal communication skills and the ability to work independently and across multiple teams.
- Advanced knowledge of Outlook, Word, Excel, PowerPoint, OneDrive, SharePoint, and related desktop applications.
- Knowledge of local and international travel portfolios, with flexibility to work across global time zones when required.
Nice to have
- Private Secretarial Certificate, Diploma in Secretarial Studies, or ICSA qualification.
- Experience using AI tools to improve productivity and work efficiency.
Culture & Benefits
- Full-time position supporting a global manufacturing organization.
- Inclusive environment focused on diversity, belonging, respect, and contribution.
- Opportunities to build professional communities and support peers across the business.
- Work involves collaboration with executives, directors, and teams across multiple countries.
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