Executive Assistant (AI)

Location: Malaysia, with at least 3 days per week in the Malaysia office. Hybrid work model with occasional travel.

Company

hirify.global is a Southeast Asian financial technology company building insurance and broader financial applications that help people manage, save, invest, exchange, and spend money.

What you will do

• Manage leadership calendars, prioritize commitments, resolve scheduling conflicts, and protect time for high-impact work.
• Coordinate flights, hotels, cars, restaurants, and other travel and administrative arrangements.
• Act as a trusted partner and confidante to senior leaders, advising on time management, prioritization, and delegation.
• Coordinate interviews for technical and business leaders with the recruiting team and collect feedback.
• Support special operational and strategic projects as needed.

Requirements

• 5–7 years of experience in executive support or a similar support function.
• Experience supporting multiple technical or business leaders.
• Experience in a high-growth startup, investment banking, or a similar environment.
• Experience managing and optimizing extremely busy calendars.
• Strong English communication is required; English is the main working language across global teams.
• Must be based in Malaysia and work from the office at least 3 days per week.

Culture & Benefits

• Lean, high-performance environment with a strong focus on speed, clarity, integrity, ownership, and excellence.
• Competitive salary and a trusted position supporting a high-level leader.
• Exposure to business-side support and broader growth opportunities.
• Occasional work with leaders bringing AI products to the world.

Hiring process

• Online assessment or practical task.
• Role-specific interview.
• CEO or final-round interview.
• The process may be completed and an offer made within 1 week from the start of interviews for strong candidates.