3 дня назад
APTM Facilities Operations Senior Administrative Assistant
Вакансия из Hirify Global, списка международных tech-компанийДля мэтча и отклика нужен Plus
Мэтч & Сопровод
Для мэтча с этой вакансией нужен Plus
Описание вакансии
Текст:
TL;DR
APTM Facilities Operations Senior Administrative Assistant (Administrative Operations): Supporting daily facilities operations through calendar management, meeting coordination, event planning, hiring logistics, travel arrangements, reporting, and office procurement with an accent on executive support, organizational coordination, and confidential communication. Focus on managing rapidly changing priorities, coordinating leadership events and visits, and maintaining accurate administrative processes in an on-site Penang environment.
Location: On-site in Penang, Malaysia
Company
Foundry's APTM Facilities Operations organization supports productive workplaces and efficient administrative and operational execution.
What you will do
- Manage calendars, appointments, conference room bookings, and real-time scheduling support.
- Coordinate internal events, offsite meetings, team-building activities, leadership events, FTF sessions, and executive visits.
- Support hiring activities, including requisitions, interview coordination, onboarding logistics, and organizational updates.
- Prepare communications, invoices, reports, presentations, and organized documentation.
- Arrange travel, submit expenses, monitor office supplies, and manage procurement activities.
- Provide administrative information and support project-related activities while handling confidential matters and changing priorities.
Requirements
- Diploma in administration or a relevant certification.
- Minimum 15 years of administrative assistant experience.
- Proficiency with Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
- Experience managing calendars, travel arrangements, expense reporting, meetings, events, and conference room schedules.
- Strong communication, organization, attention to detail, discretion, and problem-solving skills.
Nice to have
- Experience handling high-pressure situations and adapting professionally to changing priorities.
- Ability to draft, edit, and present reports and written documentation.
Culture & Benefits
- Full-time, experienced-hire position on Shift 1 in Malaysia.
- On-site work model supporting collaboration across facilities operations teams.
- Employment practices follow applicable equal-opportunity and ethical hiring standards.
- No recruitment, medical examination, or other hiring fees are charged to candidates.
Будьте осторожны: если работодатель просит войти в их систему, используя iCloud/Google, прислать код/пароль, запустить код/ПО, не делайте этого - это мошенники. Обязательно жмите "Пожаловаться" или пишите в поддержку. Подробнее в гайде →