Legal Administrative Support

Location: Hybrid role with required office time at 500 Mamaroneck Avenue, Harrison, New York 10528. Working hours are Monday–Friday, either 8:30 AM–5:00 PM or 9:00 AM–5:30 PM.

Salary: $56,042.19–$60,000 per year, with potential yearly incentive pay of up to 9% of base salary.

Company

hirify.global provides insurance and financial services and legal support for its customers and operations.

What you will do

• Provide administrative support to attorneys, leadership, and other Law Department colleagues.
• Perform rotation reception duties and manage reception area and phone responsibilities.
• Process mail and complete new file intake.
• Prepare medical records authorizations and order or download records.
• Support administrative work in a fast-paced civil litigation environment.

Requirements

• Previous experience is preferred; legal office experience is helpful but not required.
• Strong customer service, organizational, prioritization, decision-making, multitasking, time management, and communication skills.
• Accurate typing and data entry skills with strong attention to detail.
• Working knowledge of Microsoft Office Suite, a case management system, and a document storage system.
• Knowledge of legal and medical terminology, local and state pleading rules, pre-trial matters, deadlines, and filing requirements is advantageous.
• Must be eligible to lawfully work in the United States immediately; visa sponsorship is not available.

Nice to have

• Experience collecting medical records through subpoenas or authorizations.
• Knowledge of local and state rules regarding pleadings and pre-trial matters.

Culture & Benefits

• Collaborative office environment with access to colleagues for support.
• Annual raises, bonuses, health insurance, dental, vision, telemedicine, and mental health services.
• Training programs, tuition assistance, mentoring, and employee resource groups.
• Paid time off, parental leave, paid holidays, bereavement leave, and community service or education support days.
• 401(k) plan with company contributions of up to 7% of salary and financial coaching.