Legal & Financial Assistant

Location: Cambridge, Massachusetts, United States. The position starts hybrid and may transition to full on-campus work; employees must commute to the Cambridge office as required. Hybrid work must be performed in a Harvard-registered state.

Company

hirify.global Central Administration supports the university’s schools, students, faculty, staff, alumni, and surrounding communities through administrative and operational services.

What you will do

• Provide administrative support to seven attorneys, including calendar management, room bookings, correspondence, travel coordination, expense reports, and reimbursements.
• Process, edit, scan, copy, redact, and organize legal documents, correspondence, and electronic and paper files.
• Maintain legal matter files using electronic docket and document management systems.
• Manage legal invoices, gather missing billing and matter information, coordinate with outside law firm billing departments, and direct invoice payments.
• Prepare spending reports, process payments received by the Office of the General Counsel, and coordinate with the Insurance Office.
• Lead fiscal-year-end and accrual-report projects, prepare training on financial and legal billing policies, and provide reception and office-function coverage.

Requirements

• At least three years of experience in an administrative support role.
• Extremely strong proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel.
• Strong written and oral communication, interpersonal, organizational, and attention-to-detail skills.
• Ability to work independently and collaboratively while handling confidential information with discretion.
• Must be a notary public or willing to obtain notary certification at the department’s expense.
• Must be able to work in the Cambridge area and comply with Harvard’s work-location requirements; visa sponsorship is not available.

Nice to have

• Bachelor’s degree.
• Prior experience in a law firm or with Harvard financial systems.
• Familiarity with legal terminology.

Culture & Benefits

• 37.5-hour workweek, Monday through Friday, from 9:00 a.m. to 5:30 p.m.
• Comprehensive medical, dental, and vision coverage starting on the first day.
• Paid time off, including parental leave, and retirement plans with university contributions.
• Wellbeing resources, mental health support, and family and caregiver benefits.
• Professional development opportunities, tuition assistance, commuter benefits, discounts, and campus perks.

Hiring process

• Pre-employment reference and identity background screenings are required.
• The position includes a three-month orientation and review period.