Executive Assistant – Operations Support

Location: Remote from Mexico; availability during U.S. business hours required

Company

hirify.global is hiring for a client seeking operational and executive support for a growing business.

What you will do

• Manage leadership calendars, scheduling, meetings, priorities, reminders, and follow-ups.
• Track tasks, deadlines, requests, commitments, and operational workflows across internal teams.
• Coordinate onboarding workflows, records, communications, and outstanding requirements.
• Maintain organized documentation, digital files, operational trackers, CRM records, and process materials.
• Draft professional communications and coordinate updates between leadership, teams, clients, and stakeholders.
• Identify bottlenecks and process gaps, escalate potential delays, and support workflow improvements.

Requirements

• 3+ years of experience as an Executive Assistant, Administrative Assistant, Operations Coordinator, Virtual Assistant, or similar professional.
• Experience supporting executives, leadership teams, or operational workflows.
• Strong calendar management, scheduling, documentation, prioritization, organization, and follow-through skills.
• Proficiency with Google Workspace, Slack, CRM systems, and online collaboration tools.
• Excellent written and verbal English communication skills.
• Availability during U.S. business hours and ability to work independently in a remote environment.

Nice to have

• Experience coordinating client or employee onboarding.
• Startup or high-growth company experience.
• Experience creating SOPs, process documentation, workflow trackers, or administrative process improvements.
• Experience supporting multiple departments or stakeholders.

Culture & Benefits

• Fully remote working environment.
• High ownership and autonomy with direct leadership support.
• Exposure to executive support, business operations, workflows, and cross-functional coordination.
• Opportunity to improve processes rather than only maintain them.
• Long-term growth opportunities into Senior Executive Assistant, Executive Operations, Operations Coordinator, Operations Manager, or Chief of Staff support roles.

Hiring process

• Initial application followed by a required Spark Hire one-way video interview.
• Video interview with a hirify.global recruiter.
• Client interview, offer, and onboarding.