Trademark Docket Specialist (Trademark)

Location: Any U.S. office location; hybrid schedule with one day on-site per week and possible additional in-office days. Must work West Coast hours, Monday–Friday, 9:00 am–6:00 pm PT.

Salary: $76,000–$107,500 per year, with a possible discretionary performance bonus.

Company

hirify.global is a law firm supporting clients with intellectual property and trademark matters.

What you will do

• Maintain daily docketing of trademark prosecution, maintenance, and enforcement deadlines.
• Review trademark documents and correspondence to identify critical dates, status changes, and required actions.
• Maintain client-specific docketing requirements using industry-standard platforms.
• Research trademark status through USPTO, WIPO, and other databases.
• Generate reports, respond to deadline inquiries, and support attorneys, paralegals, and staff.
• Support electronic filing, document management, data audits, system cleanup, and incoming communications.

Requirements

• Understanding of U.S. and international trademark procedures; familiarity with the Madrid Protocol and global trademark systems is preferred.
• Experience with automated docketing platforms such as WebTMS, Symphony, or IPFolio.
• At least 2 years of trademark docketing experience in a law firm or corporate IP department is preferred.
• Strong accuracy, proofreading, organization, analytical, communication, and deadline-management skills.
• Proficiency with Microsoft Office Suite and familiarity with electronic filing and document management systems.
• Ability to work from a U.S. office location on a hybrid schedule and maintain West Coast working hours.

Nice to have

• Associate or bachelor’s degree in a related field.
• Experience with document management systems.
• Familiarity with international trademark databases and electronic filing systems.

Culture & Benefits

• Healthcare, life insurance, health savings accounts, flexible spending accounts, and wellbeing benefits for eligible employees.
• Confidentiality and compliance with data security standards are expected.
• Full-time, 40-hour non-exempt schedule.
• Potential discretionary performance bonus for eligible employees.