Virtual Assistant (Executive Support & Operations) – Remote

Location: El Salvador; remote. Working hours: U.S. Business Hours, flexible based on client needs.

Company

hirify.global is hiring for a client seeking operational and executive support for a growing remote team.

What you will do

• Manage calendars, meetings, inboxes, scheduling, agendas, notes, and follow-up actions across multiple time zones.
• Maintain accurate CRM records and operational databases in HubSpot, Salesforce, Zoho CRM, spreadsheets, and shared file systems.
• Research competitors, vendors, market trends, and business opportunities, then prepare reports, summaries, and presentations.
• Respond to client inquiries, coordinate with vendors and stakeholders, and maintain timely professional communication.
• Support invoicing, expense tracking, light bookkeeping, project tracking, and day-to-day operational coordination.
• Monitor tasks, deadlines, KPIs, and workflows while completing ad hoc assignments independently.

Requirements

• 1–2 years of experience in virtual assistance, administrative support, executive support, or operations coordination.
• Strong proficiency with Google Workspace and Microsoft Office.
• Excellent written and verbal English communication skills.
• Strong organization, time management, attention to detail, multitasking, and follow-through.
• Ability to work independently in a remote environment with reliable high-speed internet and a professional home office setup.

Nice to have

• Experience with HubSpot, Salesforce, or Zoho CRM.
• Familiarity with QuickBooks or Xero.
• Experience supporting founders, startups, remote teams, multiple executives, or multiple clients.

Culture & Benefits

• Fully remote work environment.
• High ownership and autonomy with close exposure to leadership.
• Broad experience across executive support, operations, and business coordination.
• Career progression toward Executive Assistant, Operations Coordinator, Project Coordinator, or Operations Manager roles.

Hiring process

• Initial phone screen.
• Self-recorded Spark Hire introduction video lasting 3–5 minutes.
• Final client interview, offer, and background verification.