Operations Associate (HubSpot CRM)

Location: Remote for candidates based in South Africa or Latin America, including Brazil, Mexico, and Costa Rica; U.S. Eastern Time (EST) business hours required.

Company

hirify.global is hiring for a client seeking operational support for a high-value deal pipeline and long-cycle transactions.

What you will do

• Own and maintain deal pipelines in HubSpot CRM, including deal stages, notes, tasks, follow-up dates, and next actions.
• Manage consistent follow-up across 6–12 month deal cycles and flag urgent, stalled, or unattended opportunities.
• Maintain Excel and Google Sheets trackers and turn raw information into summaries, reports, graphs, and visualizations.
• Coordinate meetings, calendars, deal-related calls, pitch materials, and client-facing documents.
• Track action items, organize deal information, and provide administrative and operational support throughout deal execution.

Requirements

• Hands-on HubSpot experience with deal tracking, CRM updates, tasks, follow-ups, and pipeline management.
• Intermediate Microsoft Excel and Google Sheets skills, including formatting, templates, basic data handling, and reporting.
• Strong written English communication and the ability to manage professional follow-ups independently.
• Excellent attention to detail, organization, execution discipline, and reliability across multiple opportunities and deadlines.
• Must be based in South Africa or Latin America and available during U.S. Eastern Time (EST) business hours.

Nice to have

• Exposure to finance, M&A, investment banking, or other deal-based environments.
• Experience supporting founders or senior executives.
• Familiarity with pitch decks, client-facing materials, HubSpot workflows, or CRM automation.
• Experience creating simple charts and data visualizations or supporting long-cycle transactions.

Culture & Benefits

• Fully remote opportunity for candidates in South Africa and Latin America.
• No sales quotas, sourcing targets, or complex financial modeling.
• Clear responsibilities with measurable operational outcomes.
• Direct exposure to leadership and high-value transactions.
• Potential career growth into deal operations, CRM operations, business operations, executive operations, or transaction support.

Hiring process

• Initial application followed by a required Spark Hire one-way video interview.
• Video interview with a hirify.global recruiter, followed by a client interview.
• Offer and background verification.