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1 день назад

Executive Assistant (AU Multi-Brand Business Support)

Формат работы
remote (Global)
Тип работы
fulltime
Грейд
middle
Английский
b2
Вакансия из списка Hirify.GlobalВакансия из Hirify Global, списка международных tech-компаний
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Описание вакансии

Текст:
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TL;DR
Executive Assistant (AU Multi-Brand Business Support) (Australian multi-brand business support): Supporting a business owner across manufacturing, hospitality, furniture, commercial fit-out, equipment supply, and design businesses with an accent on executive administration, CRM coordination, databases, and supplier and customer communication. Focus on managing multiple inboxes and calendars, maintaining business systems, researching prospects and suppliers, and coordinating follow-ups during AEST/AEDT business hours.

Location: Permanent work from home; Monday to Friday, 7:00 AM–4:00 PM AEST/AEDT, with a 1-hour unpaid break.

Company

Provides remote business support and places independent contractors with client companies across multiple industries.

What you will do

  • Manage the business owner's inboxes, correspondence, diary, calendar, reminders, and meeting schedules.
  • Answer incoming calls for multiple businesses through a VoIP system, record enquiries, and route messages.
  • Maintain CRM systems, Monday.com task lists, follow-up records, and shared business files.
  • Build and organise sales and marketing databases for EDM campaigns, including prospect research.
  • Support administration, reporting, spreadsheets, marketing task tracking, Xero data entry, invoice administration, and quote follow-ups.
  • Keep the business owner updated on outstanding tasks, urgent issues, and questions.

Requirements

  • 2–3 years of relevant experience, including Executive Assistant, Virtual Assistant, or Operations Coordinator work.
  • Excellent written and spoken English with a professional phone manner.
  • Strong organisation, time management, multitasking, confidentiality, and independent working skills.
  • Proficiency with Microsoft 365, including Outlook, Word, and Excel, plus Google Calendar.
  • Ability to learn Monday.com, EstimateOne, Xero, Sintra, Canva, CRM, VoIP, and EDM platforms quickly.
  • Availability for Monday–Friday, 7:00 AM–4:00 AM AEST/AEDT with a 1-hour unpaid break.

Nice to have

  • Experience supporting Australian businesses.
  • Experience with Monday.com, Xero, CRM and database management, or prospect and marketing database development.
  • Experience with EstimateOne or construction, manufacturing, and hospitality industry databases.
  • Experience supporting marketing, EDMs, or social media administration.

Culture & Benefits

  • Permanent work-from-home arrangement.
  • Independent contractor engagement.
  • Health insurance coverage for eligible locations.
  • Immediate hiring process.

Hiring process

  • Complete application assessment questions, a technical check, and a voice recording.
  • Hourly pay rate is established based on application performance.

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