Administrative Coordinator (Biotech)

Location: South San Francisco, California, United States; support may also cover sites in San Francisco, Thousand Oaks, Boston, and other remote sites.

Company

hirify.global is a biotechnology company researching, manufacturing, and delivering medicines for serious diseases.

What you will do

• Provide complex administrative support to DATA leaders and teams.
• Manage calendars, meetings, scheduling, logistics, minutes, and staff events across multiple time zones.
• Coordinate vendor onboarding, purchase orders, invoices, expense reports, and payment tracking through company systems, primarily SAP.
• Arrange complex individual and group travel, including ground transportation.
• Support staff onboarding and offboarding, routine reporting, communications, and other team projects.

Requirements

• Associate degree plus 2 years of administrative experience, or high school diploma/GED plus 4 years of administrative experience.
• Preferred: bachelor’s degree and 5+ years of experience supporting large teams at different levels.
• Excellent organization, prioritization, calendar management, travel planning, and meeting planning skills.
• Proficiency with Outlook, Word, Excel, PowerPoint, Microsoft Teams, MyBuy, SAP, C3, Skype, and Concur.
• Strong written, verbal, presentation, and cross-functional communication skills.
• Experience in the biopharma industry and discretion when handling proprietary information.

Culture & Benefits

• Comprehensive medical, dental, vision, life, disability, and flexible spending benefits.
• Retirement and savings plan with company contributions.
• Discretionary annual bonus program and stock-based long-term incentives.
• Award-winning time-off plans and flexible work models where applicable.
• Collaborative, inclusive, science-based work environment focused on serving patients.